State Records’ Archive Strategy establishes a vision that the archive is valued, preserved, readily accessible and managed sustainably and notes that our first priority is to ensure the archive is valued by the people of South Australia.
As part of our strategy for ensuring we have a valued archive, we committed to reviewing the criteria for what is kept, as they had not been reviewed since 2003, and also consulting on the criteria. This helps ensure we are transparent about the records we aim to archive permanently.
Our existing criteria for appraisal are published in our guideline Appraisal of Official Records: Policy and Objectives, which is dated February 2003.
In 2019 we conducted a survey in conjunction with our engagement via YourSAy on the draft Archive Strategy. The survey asked questions about what types of State and Local Government records should be kept as part of the State’s archive, and what types of records should be destroyed when they are no longer required for their original purpose. We also asked whether there are specific types of records that should be kept for the benefit of rural, regional or other communities in South Australia.
We received about 60 responses to each of the three questions and there was a diversity of views. We have analysed these comments, and distilled the key ideas, and these have informed the draft Standard Appraisal and new criteria.
We are trying to understand why records have value to the people and communities of South Australia, rather than which specific records have value, so we are asking different survey questions.